ARTICLE I. FISCAL YEAR

Section 1. The name of this organization shall be the Texas Society of Professional Surveyors (TSPS) and the fiscal year of the Chapter shall be coincident with the Calendar Year.

ARTICLE II. DUTIES OF THE OFFICERS

Section 1. President. It shall be the duty of the President to preside at all meetings of the Chapter and of its Executive Board. The President shall be an ex-officio member of all committees except the Nominating Committee. The President shall appoint the chairman and members of all committees. The President shall delegate members to represent the Chapter.

Section 2. Vice-President. In the absence of, or in case of inability of the President to act, or at the request of the President, it shall be the duty of the Vice-President, and other officers in order of precedence, to perform all the duties of the President.

Section 3. Secretary-Treasurer. The Secretary-Treasurer shall keep an accurate record of all proceedings of the Chapter and shall have custody of all official papers and records. The Secretary-Treasurer shall notify the membership of the Chapter of the various meetings as well as the slate of nominees for office. The Secretary-Treasurer shall keep in a separate book a copy of the Constitution and Bylaws of the Chapter, entering all amendments as they are adopted and approved, giving date of adoption and approval for reference in order to keep this official Constitution and Bylaws up to date. The Secretary-Treasurer shall notify officers, directors and delegates of their election or appointment and shall furnish committees with all papers referred to them. The Secretary-Treasurer shall keep a register of Chapter members available and shall distribute a Chapter roster to the membership once each year. The Secretary-Treasurer shall act as Secretary for the Executive Board. The Secretary-Treasurer shall conduct the correspondence of the Chapter and shall read all letters at the Chapter Meetings.

Section 4. The Secretary-Treasurer shall also keep an accurate record of all moneys of the Chapter which the Secretary-Treasurer shall deposit in a bank to be designated by the Executive Board. The Secretary-Treasurer shall receive all bills and shall pay same by check when so ordered by the President. The Secretary-Treasurer shall submit a report to the Executive Board when requested, within fifteen (15) days, of the moneys received and disbursed since the previous report.  At the Annual Meeting, the Secretary-Treasurer shall submit a written report of the activities of the secretary-treasurer’s office, including a complete financial statement of all collections and disbursements. All these records and moneys shall be turned over to the successor and the outgoing secretary/treasurer shall receive a receipt therefore.

Section 5. The Executive Board may, at their discretion, require the Secretary-Treasurer to be bonded and shall fix the amount of the bond. The bond shall be paid out of Chapter funds.

ARTICLE III. DUTIES OF EXECUTIVE BOARD

Section 1. The Executive Board shall have supervision of all matters pertaining to the Chapter.  Whenever an emergency demanding immediate attention arises between regular meetings, it shall have the power to act for the Chapter. The action of the Executive Board shall be reported to the membership not later than the next regular meeting.

Section 2. The Executive Board shall meet at least once in each quarter of the year at the call of the President or upon the request of three of its members. A simple majority shall constitute a quorum at any Executive Board meeting.

ARTICLE IV. COMMITTEES

Section 1. There shall be five standing committees: Membership, Program, Public Relations and Education, Nominating, and Audit. These committees shall be appointed by the President with the concurrence of a majority of the Executive Board.

Section 2. Membership. The Membership Committees shall solicit applications for membership, shall ascertain the eligibility and classification of the applicant, and shall submit same to the Executive Board. All applicants must meet the qualifications set out in Article IV of the Chapter Constitution. A current membership card shall be accepted as prima-facie evidence of membership in the Texas Society of Professional Surveyors.

Section 3. Program. The Program Committee shall plan and arrange programs which will advance the objectives of the Chapter.

Section 4. Public Relations and Education. The Public Relations and Education Committee shall serve as a contact committee between the Chapter and the general public, the press and other groups in furtherance of the objectives of the Chapter and the Texas Society of Professional Surveyors.

Section 5. Nominating. The Nominating Committee shall consist of three Registered members who shall be appointed by the President subject to ratification by the Executive Board. It shall nominate a slate of officers and directors for submission to the membership prior to the next Annual Meeting as provided in Article VII, Section 4, of the Chapter Constitution.

Section 6. Audit. The Audit Committee shall audit the books of the Secretary-Treasurer at any time an audit may deemed advisable by the Executive Board.

Section 7. Special. Special committees shall meet and report at the earliest possible date after appointment for their specific assignment.

ARTICLE V. DUES

Section 1. The annual dues of the Dallas Chapter shall be fixed at a percent of the annual dues of TSPS in each classification per year as described in Article VI of the TSPS Bylaws, except that Life members and Honorary members of the Texas Society of Professional Surveyors shall not be required to pay dues.

Section 2. Annual dues shall be payable on or before January 1 of each year. The Secretary-Treasurer shall send a bill to each member before that date stating the amount of dues payable. Members failing to pay dues thirty (30) days prior to the Annual Meeting shall have their votes disqualified. Members in arrears one year shall lose all privileges of membership until such arrears are met and members more than two years in arrears shall be automatically dropped from Chapter rolls.

ARTICLE VI. OBLIGATIONS

Section 1. No obligations except normal operating expenses, shall be incurred. No continuing obligations may be assumed without a two-thirds approving vote of 50 percent of the Chapter membership.

Section 2. The payment of all normal expenses shall be approved by the President and paid by the Secretary-Treasurer.

ARTICLE VII. MEETINGS

Section 1. Regular Meetings. The Chapter shall convene at least once each quarter at a time and place selected by the Executive Board, although additional meetings may be held if desired. Notices of each meeting shall be mailed to the membership at least one week in advance.

Section 2. Annual Meeting. The Annual Meeting of the Chapter and installation of new officers shall be held at least two weeks prior to the Third Quarterly Board Meeting of the Texas Society of Professional Surveyors.

Section 3. Special Meetings. Special meetings of the Chapter may be called by the President upon his own volition, upon request of the Executive Board, or upon written request of ten members of the Chapter addressed to the President or the Executive Board. The purpose of the meeting shall be fully set out in the notice to the members, and said notices shall be mailed to the membership at least one week prior to the day of the meeting.

ARTICLE VIII. REPORTS TO THE TEXAS SOCIETY OF PROFESSIONAL SURVEYORS

Section 1. Two weeks prior to the Annual Meeting of the Texas Society of Professional Surveyors, a written report shall be submitted to the President and Secretary-Treasurer of the Texas Society of Professional Surveyors and to the Chapter Activities Committee giving the financial and membership status of the Chapter and presenting details of any business desired to be brought before the Texas Society of Professional Surveyors at its Annual Meeting. It shall be the duty of the President to supervise the preparation of this report and sign same. The President, or his duly appointed representative, shall present this report at the Annual Business Meeting of the Texas Society of Professional Surveyors.

Section 2. Any specific reports requested by the Texas Society of Professional Surveyors, other than those covered in Section 1, shall be submitted by the President or Secretary-Treasurer as required.

ARTICLE IX. AMENDMENTS

Section 1. These Bylaws may be amended in accordance with the provisions of Article IX of the Chapter Constitution.

ARTICLE X. PROPERTIES

Section 1. All properties, monies and records of the Dallas Chapter shall become the property of and be surrendered to the Texas Society of Professional Surveyors at the time the Chapter of the Dallas Chapter is surrendered or revoked.

ARTICLE XI. RULES OF PROCEDURE

Section 1. The business of all meetings of the Chapter and the Executive Board shall be conducted in accordance with “Robert’s Rules of Order.”

• INDEX TO CHAPTER BY-LAWS,
• AMENDMENTS, Section 1 ….. Article IX
• ANNUAL REPORT (To Chapter), Section 4 ….. Article II
• BOND, Section 5 ….. Article II
• COMMITTEES,
• Five standing committees, Section 1 ….. Article IV
• Membership committee, Section 2 ….. Article IV
• Program, Section 3 ….. Article IV
• Public Relations & Education, Section 4 ….. Article IV
• Nominating, Section 5 ….. Article IV
• Audit, Section 6 ….. Article IV
• Special Committees, Section 7 ….. Article IV
• COMMITTEE APPOINTMENTS, Section 1 ….. Article II
• CONSTITUTION AND BY-LAWS, Section 3 ….. Article II
• DUES, Section 1 ….. Article V
• Delinquent dues, Section 2 ….. Article V
• FINANCIAL RECORDS, Section 4 ….. Article II
• DUTIES OF EXECUTIVE BOARD, Section 1 ….. Article III
• Duties,
• Meetings, Section 2 ….. Article III
• DUTIES OF THE OFFICERS,
• President, Section 1 ….. Article II
• Secretary-Treasurer, Section 3,4 … Article II
• FISCAL YEAR, Section 1 ….. Article I
• MEETINGS,
• Regular meetings, Section 1 ….. Article VII
• Annual meetings, Section 2 ….. Article VII
• Special meetings, Section 3 ….. Article VII

 

• Board meetings, Section 2 ….. Article III
• MEETING NOTICES, Section 3 ….. Article II
• MINUTES OF MEETINGS, Section 3 ….. Article II
• NOTIFICATION OF ELECTION OR APPOINTMENT, Section 3 ….. Article II
• REGISTER OF MEMBERS, Section 3 ….. Article II
• OBLIGATIONS,
• Limitations, Section 1 ….. Article VI
• Approval, Section 2 ….. Article VI
• PROPERTIES, Section 1 ….. Article X
• REPORTS TO TSPS,
• Annual reports, Section 1 ….. Article VIII
• Special reports, Section 2 ….. Article VIII
• RULES OF PROCEDURE, Section 1 ….. Article XI